What’s new in İnsya ERP?

Subcontracted work

Subcontracting

• ISO 9001 8.4
• EN 1090 / ISO 3834
• ASME

Work you send out or take in is tracked under your own project number: a simple three-step flow or a detailed, quality-planned one.

• Both directions on one screen: work we subcontract out and toll work we take in from customers, each with its own labels.
• Simple tracking for non-code work; for ASME / PED work, cutting, fit-up, welding, NDT, heat treatment, pressure test and final inspection steps (ITP).
• Hold and witness points: the next step cannot be recorded until quality signs off; a drawing revision waits for the subcontractor’s acknowledgement.
• Status is derived from the steps, never picked by hand; the job cannot close until required documents (WPS, WPQ, MTR, NDE report, Form U-2) are in.
• Bilingual (Turkish / English) A4 subcontract order; prices stay off the technical screens.

Bill of materials from drawings

Drawing-to-BOM with AI

• DXF
• DWG
• PDF
• BOM

The parts list and title block are read with AI; rows are checked by the technical office before they become material requests.

• DXF, DWG, PDF, PNG and JPG; text inside blocks is read and the BOM table is rebuilt from text positions.
• Drawing no, revision, material, grade, quantity and dimensions; material type, grade and standard are matched to your own master data.
• Uncertain cells are flagged yellow with the reason in a tooltip; before requests are created you are told how many flagged cells are unchecked.
• For DXF / DWG only the text is sent to the AI service, never the drawing itself.
• Reading can be stopped and resumed; the AI provider (OpenRouter, Gemini, OpenAI) is chosen in settings.

Material planning

Material Planning

• Lead time

Every material request of the selected projects in one list: whether each item comes from stock or from a PO, and where it stands today.

• Each row shows the supply source (from stock / from PO) and a stage bar: request, purchasing, receiving, stock-in, job prep.
• Items marked as covered from stock show as a warning in purchasing, so the same material is not ordered twice.
• Actual lead time by material type is offered back to planning as a suggestion.

Purchase order letter

Purchase Order

• Incoterms 2020
• EN 10204

The formal order to the supplier, built from approved quotes, with an approval flow, revision archive and supplier confirmation.

• Pick a supplier and its POs from approved quotes come in; price, quantity and due date are filled from the PO.
• Draft → approval → sent → supplier confirmation (ref no, confirmed delivery) → closed; whoever prepared it cannot approve it (four-eyes).
• Opening a revision archives the previous version; older revisions can still be printed.
• Bilingual A4 document with Incoterms 2020 delivery terms and EN 10204 certificate type.
• Supplier quotes priced per kg, metre, m² or piece; plate and pipe weights come from one shared measure service.

Nonconformance and CAPA

NCR & CAPA

• ISO 9001 8.7 / 10.2
• EN 1090 / ISO 3834
• 8D
• ASME

Nonconformances are opened in 8D form and followed through root cause and corrective action; closing conditions are listed on screen.

• Record no, source, severity (minor / major / critical), batch / heat no, drawing no and revision.
• D1–D8: description, containment, root cause (5 Whys, fishbone), disposition (use-as-is, repair, rework, reject, return, scrap) and verification.
• ASME-scope records cannot close without Authorized Inspector acceptance; repairs require a new NDE result.
• Corrective and preventive actions with owner and due date; every change kept in a non-deletable audit trail.
• Bilingual, signed NCR report with photo, NDE report and material certificate (MTR) attachments.

Process times and Gantt

Lead time & on-time delivery

• Lead time
• OTD

How long each step from request to production really takes, and how well suppliers keep their dates, measured from the dates in your records.

• Median and 80th-percentile time between request → PO → receiving → stock → production; where the time goes in one bar.
• On-time delivery rate and average delay per supplier.
• Waiting work: which step each item not yet released to production is in, and for how many days.
• Process Gantt: work orders of the selected projects step by step on a timeline.

Manufacturing finance

Manufacturing cost & invoicing

• Optional
• UBL-TR
• Three-way match

İnsya is not an accounting package: it processes production cost and invoice data and hands the official entries to your accounting software. Optional module.

• The supplier’s e-invoice XML (UBL-TR) is uploaded at receiving and matched against the PO and goods receipt (three-way match).
• Exchange rates come from the Central Bank of Turkey bulletin; the TRY value is fixed at the invoice-date rate.
• Project cost: material, labour and direct expenses; actual, committed and budget on one bar.
• Sales billing plan: advance, milestone and progress billing; whoever marks a line as earned cannot approve it.
• Overheads and an export package for your accounting software (purchase, sales and expense vouchers; account mapping).
• Amounts are visible only to authorised users; technical screens show no prices.

A calmer, faster interface

UI refresh

A new icon set, lists that fill row by row, and permissions split per module.

• Consistent, clean line icons with readable colours in dark mode too.
• Lists load with a row-by-row skeleton, so the screen never sits blank.
• New modules split view, add, edit, approve and delete rights; nobody approves their own work.